January 27, 2004

                                   Please note: approved at February 24, 2004 meeting.

1.    Meeting called to order by Gary Brownwell, President at 6:37 PM.  

Board members present:

Gary Brownwell, Kelly Brownwell & Jay Campbell & Kay Dean. Lou Tassone came in after review of plans.

Sign in sheet: 

Maggie & Werner Hohn, Lydia Hammack,  Sandy & Ed Diederich, Mike McDonough,  Kenneth McCabe & S. Ittner,  Virginia & Jack Carrington, Norma & Joe Coppick, Nichole Frens, Sherry Sampson, Nancy & Jim Russell, Colleen Brownwell (VCHPOA) & Lillian Henry.

  2.     Review and Approve Agenda for January 27, 2004

                            M -Kay      S - Jay       V- Unanimous

  3.    Property Owner/Homeowner Comment/Members Forum Per NRS 116:

a). Issue of road closure to maintain private road status was brought up by Colleen. Discussion of possible dates settled on Feb 15^th between 8-5 if the one’s agree. List for volunteers includes: Lydia , Kay, Jay, Nancy , Joe, Kelly & Gary . Nichole will mention it in her column. Virginia C. stated we need to do this once each year for 12 hours not 8. It was decided that after dark wasn’t necessary and just closing for the day was enough.

4.   Architectural review:  Lot #477, Stucco home.  Lot #222 – Stucco home.

Lot #28 –Log home.  All 3 will be stamped approved.

                                       M -Kay     S - Jay       V- Unanimous

a).  Complaint received about mercury vapor light left on all night at lot 67. Kay will send a letter with copy of CC&R’s to the new owner stating these are not allowed.

b).  Kay reported on the results of voting for new CC&R’s:

Final Revision Vote:

YES: 264          NO:  60

Required number of “Yes” votes to pass was a majority of 506, or 254.

% owners who voted: 64%

% of “Yes” votes of total votes cast: 81%

Virginia C. questioned the way the voting was handled and said she never received her ballot. She said the date shouldn’t have been extended and wanted to know how the records were kept re: when votes came in. Kay stated that the envelopes w/ postmarks were kept with the ballots. 

Lydia then told Virginia that it wasn’t a secret ballot like an election of officers and that the board needed at least a 50% response either way to know the pleasure of the majority of owners. 

It was pointed out by Kay that the document didn’t need to be filed with the County Recorders office until December 31^st. The original ballot letter stated December 1^st but was extended to December 15^th in the annual dues mailing letter to allow property owners to return their ballot with their dues.

Virginia was asked if she expected the vote to be rescinded or what?

Virginia then stated that the date the dues were raised was after the date the bylaws allowed. Discussion: When should the dues be decided and what about what was already voted on and mailed out? Mike McDonough asked what did she want done about this. Virginia stated the dues needed to be raised but should have been done at the September meeting not the October meeting.

The board agreed to decide the dues at the September meeting starting this year.

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5.  Review & Approve Minutes from October 28, 2003 meeting 

                         M –Kelly   S – Jay   V- Kelly, Jay & Gary

            Kay & Lou abstained as they didn’t attend the October meeting.                                                          

   6.   Review and Approve Treasurers Report for November 2003, December 2003 & January 2004:  Savings balance November 2003 -$31,252.56; Checking balance $8,021.58; Reserve fund $45,415.16. Total outstanding assessments $4420.

Savings balance December 2003 -$90,133.09; Checking balance $1,945.62; Reserve fund $45,415.16. Total outstanding assessments $4420.

Savings balance January 2004 -$101,342.23; Checking balance $8,503.42; Reserve fund $45,415.16. Total outstanding assessments $24,220. : 110 lots outstanding from 2004, 9 lots from 2003 and 8 each from 2002 & 2001 still outstanding.

                                                   M –Jay     S – Kay      V- Unanimous

Lydia asked if the board wanted the full reports posted on the website or just the bottom line.           Yes- post full summary and it can be scanned or Angie can supply via email. Start with the January 2004 month-end summary.

 7.  Ratify 2004 Budget.  No objections from any members in attendance.

                                           M -Kelly     S - Kay     V- Unanimous

 8.   Road report:  November & December 2003 & January 2004. Snowplowing and sanding. Gravel placed on some roads in January to help keep mud down. 

a). Ed D. commented about the grading done after gravel is placed and packed firm. He said Castle Peak is made worse by grading the gravel off to the sides and only leaving mud.  He said if the flat parts of the roads were left alone the base would hold up longer. Lydia agreed it happens that way on Stovepipe and asked that the flat parts near the top be skipped when the washboard on the rest was graded.

b). Jay asked those in attendance to please be careful when passing the snow plow. Let folks know that when moving snow the blade can force the truck to move out of its travel lane. There have been some real close calls. This info will be posted on the website.

c). Discussion about speed limits and some dangerous curves. 

Virginia C. asked that a curve ahead sign on Highland at Panamint Road be moved to a better location. Gary will check into getting another sign added.

d). Discussion/Action: Property owners request for reimbursement of road improvements.

Eric Schwedt, owner of several lots on Northstar, asked that his costs of $5000. for road base be paid back to him. He said the road was so bad that he couldn’t get any work done on his property.

Maggie H. asked Eric if he was building a house yet. He said he just submitted his building plans to the board this meeting. Eric was told by several members in attendance that they didn’t get road improvements until they had a building permit and started building.

Gary said the new road base was already graded by the association and that Eric should submit his bills for review by the board. Continued until Eric informs the board that he has his building permit and submits the bills for review.  This will then be placed back on the agenda for consideration.                               M-Kelly     S- Jay      V- Unanimous

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9.  Review Correspondence: 

a). Letter from Homeowner asking the board to change the dues due date from January 1^st to January 31^st because of the holidays. Kelly said there is a grace period of 30 days before action is taken to collect. The budget is based on a calendar year and the due date will stay the same.

b). Letter from Kennedy, lot 501, about very bright lights being left on all night at the Fongs residence, lot 503. In a previous letter to the board, from the Fong’s, asked that construction materials on the Kennedy’s property be removed. The materials have been properly cleaned up by the Kennedy’s. Kay will respond with a letter to the Fong's asking for their cooperation.

c). Complaint letter from Keith Osgood about loss of road base on Buckeye Rd that Henry’s had paid for a few years back. He said it was all graded off to the side and wanted it repaired like Hamilton and Globe was. Lillian H. said she understood the base wouldn’t hold up forever and just thought their road should be on the repair list. Gary assured her it was and said a letter would be sent to Keith. 

10.     Next mtg. date is February 24, 2004 at 6:30 pm-- Meeting adjourned at 8:46 PM

After the adjournment, Ed D. asked -When is public comment? He was told that was at the beginning of the meeting but was encouraged to ask his question anyway. Ed wanted to notify the board that a previous homeowner was being sued by the people who purchased their house. He said the County, real estate agent, builder, architect and everyone else was also included and thought the board should be made aware the Association might be included. Kelly told him that they had received a notice of lawsuit back in August of 2001 and this issue has been discussed at several previous meetings. FYI, the association was dropped from the case in February 2003 with the ruling that the legal fees are to be reimbursed by the plaintiff. A letter from the plaintiff in May 2003 said if the HRPOA doesn’t pursue collecting the fees they wouldn’t add us on to an appeal they are filing. The board voted in July 2003 to collect the fees because they were almost $7000.  Stay tuned.

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