August 31, 2004

Please note: Approved at the September 28, 2004 Meeting

1.    Meeting called to order by Mike McDonough at 6:39 pm

Board Members present: Mick McDonough, Ed Diederich, Jim Dakin and Kelly Brownwell.

Sign in sheet: P. & D. Santos, S. Dixon , D. Gyford, M. & W. Hohn, R. Gray, S. Hansen, J. & V. Whitebear, M. Osgood, L. Hammack, N. Frens, S. Sampson, G. Brownwell J. & J. Michelson, L. Armour, D. Ortman, and S. Chanslor.

2. Review and Approve Agenda for August 31, 2004

            M-Kelly        S-Ed    V- Unanimous

3. Review and Approve Minutes from July 27,2004 meeting

                   M-Jim     S-Ed   V-Unanimous

4. Review and Approve Treasurers Report for August 2004

                        M-Ed   S-Jim   V- Unanimous

Savings balance S93,543.09  Checking Balance $16,269.49  Reserve Fund $45,743.78 Total dues outstanding for 2001 thru 2004 is  $5,770.00

5.    Board Member Vacancy:

Kelly Brownwell submitted a letter of resignation-Kelly has served diligently for several years- Kelly asked that Sharon Dixon be her replacement.

                   M-Ed               S-Jim         V-Unanimous

Dale Ortman's position as V.P. & Road Manager to be replaced by Lou Tassone

                   M-Ed               S-Jim         V-Unanimous

6. Committee Reports:

A. Roads:

1. Keith Osgood introduced Ron Gray of Independent Power at http://www.ssyco.com  to discuss a Fly-Ash and Polymer cover to harden and preserve the dirt roads in the Highlands . The board thanked Ron and decided on further discussion.

2. Ed presented information about road equipment and asked that we prioritize roads.

B. Architectural review of submitted plans:

Lot 191, Lot 66 and Lot 444 were approved-Lot 444 was instructed to check with the Storey County Building Department about a propane fireplace on the deck.           

Lot 363 submitted garage/shop plans, will confirm color and questions about galvanized roof.

M - Ed                S -Jim                V -Unanimous

7.   Board member updates:

Mike spoke with Dave from the 1's about mailboxes maintenance. Lydia Hammack explained the offer from Nevada Exteriors for Spray-on Siding. They offered to paint and seal the mail box area for a small plaque for advertising. The procedure would be free of charge to the Association. Mike deferred action on this until it is looked into.

Newspaper holder on road sign is not allowed and will be resolved.

8.     Mike presented a rough draft of the Complaint Procedure and said a written rather than a verbal statement should be given to the board on all complaints.

9.    Fine Schedule: board to review what is on web site from annual mtg.

10.  Board Workshop:

Mike suggested a Board Workshop-A one hour session to figure the future in one year. It was suggested that a joint meeting with the One Acre Association be arranged to CO-OP ideas, this meeting would be open to the public. Mike asked Linda Armour to help arrange the meeting.

Mike presented each board member with a copy of the Code of Ethics for the HRPOA.

11.  Review Correspondence:

Kelly said the Ombudsman's annual bill is due by September 30,2004 and suggested that we keep Mark Gunderson on as the HRPOA attorney until the lawsuit is resolved.

Ed-Suggested we ask the Ombudsman to attend an HRPOA meeting.

12.   Property owner/Homeowner comment/Members forum:

Sherry O'Mahoney, President of Virginia Range Wildlife Protection Agency spoke about Animal Evacuation during an emergency. Olivia Fiamengo is in charge of Animal Evacuations and should be contacted with any questions. Olivia-847-7821.

13. Set date for September meeting as the 28th.

14. Meeting adjourned at 7:40 pm

                M-Ed        S-Jim              V-Unanimous