Highland Ranches Property Owners Association
P.O. Box 1039 Virginia City, Nevada 89440
BOARD OF TRUSTEES MEETING MINUTES
January 30, 2001
1. Meeting called to order by Lydia Hammack, President at 6:32 PM
>>>>>Board members present- Lydia Hammack, Gary Brownwell, Lou Tassone. Jeff Wilkes and Jim Dakin were absent.
Sign in sheet : Kelly Morris, Deb Westgate and Ed Diederich.
Motion to approve Agenda
M -Lou S - Gary V_- Unanimous
2. Property Owner/Homeowner Comment/Members Forum Per NRS 116
This was explained in detail to members present. Three(3) minute time period to hear owner concerns was approved.
M -Gary S - Lou V_- Unanimous
3. Review new Guidelines Re NRS 116. Copies were given to board members present and members absent will have their copies mailed before the next meeting. A form is included that needs to be signed by all board members and kept in the file.
Discussion about the need for web space for posting HRPOA agenda and minutes and other property owner info.
Discussion about cost of mailing minutes to property owners. It was approved to charge $1.00 to mail the minutes when requested . NRS does not allow a fee to mail the agenda however we can ask for a self addressed stamped envelope.
M -Lou S - Gary V_- Unanimous
4. Review and approve waving the $100 fee for the VRWPA lot transfer.
Waving the fee was discussed and it was decided that we could wave that fee if we could put a page for the HRPOA property owners to go to for information. Lydia will clear it with the VRWPA and our Attorney. If they approve she will add the necessary pages and notify the property owners as to how they can reach them.
M -Gary S - Lou V_- Unanimous
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5. Review and approve treasurers reports for October 200 thru January 2001. motion to approve reports.
M -Lou S - Gary V_- Unanimous
Budget workshop per NRS 116. all agreed to keep same format and put any fees collected into contingency. Some items were reworked as per new fees to the state. Motion to approve budget.
M -Lou S - Gary V_- Unanimous
Per NRS 116 we will mail the budget to members along with the notice of ratification for the March meeting.
6. Approve annual deposit for HRPOA reserve fund . Discussion as to amount and timing. $9,000. approved.
M -Gary S - Lou V_- Unanimous
7. Status on mail box enclosures. Another bill for plywood presented. Discussion about painting the inside of building to protect the wood. To date we have received 2 checks form the 1’s total $4000. We are still expecting the rest of their 60 % after the building is completed. It was suggested that any future projects be put out to Bid and contracts be signed to avoid some of the problems we encountered with this project. Lou will get with Ed to buy the paint for the inside.
8. Review and approve minutes for October 31, 2000 :
M- Lou S- Gary V -Unanimous
A. Review and approve payment to VCHPOA for Cartwright Road maintenance.
M -Gary S - Lou V_- Unanimous
B. Review and approve change of insurance carrier and extra insurance for Directors and officers liability coverage.
M - Lou S - Gary V_- Unanimous
C. Review and approve Allen Yip for annual audit.
M - Lou S - Gary V_- Unanimous
D. Review and approve moving base station to sheriff Dispatch.
M -Gary S - Lou V_- Unanimous
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9. Road report. Gary gave extensive report as per all calls and actions regarding roads. Copy of report attached as part of the minutes.
A. Review and approve letter from lot owner RE: Cartwright Road maintenance. As the lot owners was in attendance we explained who is responsible for what and how we are attempting to correct the problem of ice on the road. She was satisfied with our efforts so no explanation letter needed.
B. Review and approve letter to county re: road name change. Lydia will write the letter asking the county to change their records to reflect the correct name spelling-Vermillion.
M -Lou S - Gary V_- Unanimous
C. Review and approve Gravel/Grading schedule for all roads.. Gary will get with George and work out a schedule to be presented at our next meeting.
M - Lou S - Gary V_- Unanimous
D. Approve charging lot owners for damage to roads by heavy construction equipment used for lot improvements. Also Lydia will contact Cirac for approval .
M -Gary S - Lou V_- Unanimous
10. Architectural review of submitted plans/variance letters. None
11. Discussion/Action : revise architectural guidelines. Continued to February meeting.
12. Review Correspondence : Mike Cirac/Other. None that hadn’t been addressed.
13. Review and approve letter to lot owner re: Radio Towers. Owners letter was read for the record. Letter in response to be written by Lydia and sent to Cirac for review before mailing.
M - Lou S - Gary V_- Unanimous
14. Set next meeting date. February 27,2001 at 6:30 PM
meeting adjourned at 8:40 PM
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