October 28, 2003

                                       Please note: Approved at the January 27, 2004 meeting.

     1.       Meeting called to order by Gary Brownwell, President at 6:38 PM.  

Board members present: Gary Brownwell, Kelly Brownwell & Jay Campbell.  Kay Dean & Lou Tassone were absent.

Sign in sheet:  Maggie Hohn, Keith D. Hall, Tom Faber (VCHPOA), Jerry Tarner, Norma & Joe Coppick, Nichole Frens, Sherry Sampson, Lydia Hammack, Dale Ortman, Jaydene Haines, Colleen Brownwell (VCHPOA), Michael Sterns (VCHPOA).

      2.       Review and Approve Agenda for October 28, 2003

                            M -Kelly      S - Jay       V- Unanimous

    3.    Property Owner/Homeowner Comment/Members Forum Per NRS 116: Question: Has the board changed its policy that allows the Sheriff’s department to write tickets on the 10-acre roads. Gary said the County still had written approval to patrol & issue citations.

Dr. Tom Faber said he did not receive an invite to the last meeting to discuss the dispute with the 10- acre owner. He asked the board to hear his complaint now. Kelly said it would be discussed under correspondence.

    4.     Architectural review:  Lot 477, Site approval for utilities only.  Lot 39 –plans approved. Lot 327 –plans approved.  Lot 177- plans approved.  Lot 178 -plans approved.

                                       M -Jay     S - Kelly       V- Unanimous

  a). Update on mailing for revised C.C. & R’s.  All ballots were mailed on October 14^th. To date- 47 yes’s returned & 2 no’s. >Question: If no response was sent back how was that counted? Answer: Not counted unless returned.  Discussion about new items > Question: Has the fine schedule been decided? Answer: No.> Question: Is there a cap for a special assessment? Answer: No. It was pointed out that some of the items in the new C.C. & R’s. are exactly the same as the original and members should check their old documents to compare.

   5.  Review & Approve Minutes from September 30, 2003 meeting 

                                       M –Kelly     S – Jay      V- Unanimous    

6.   Review and Approve Treasurers Report for October 2003:  Savings balance $30,927.03; Checking balance $15,974.58; Reserve fund $45,415.16. Total outstanding assessments $4420.

                                                   M –Kelly     S – Jay      V- Unanimous

                     Approve payment of filing fees for NRS 116 to state.                                                           

                                                M –Kelly     S – Jay      V- Unanimous

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  7.  Approve 2004 dues & budget. Kelly stated she had a letter from Kay requesting the dues be raised to $200. Jay opened the discussion to the attending members. Everyone said it would be reasonable to raise the dues to $200.  Question: How might this effect the voting on the new CCR’S? Jay said that should not be a consideration. Question: What constitutes a Bare Majority for voting in new By-Laws as stated in the current By-Laws? The board will find out from the attorney but Kelly said she understood it to be half a quorum or 64.

                                     Motion to raise the dues to $200.00.

                                           M -Jay     S - Kelly       V- Unanimous

Discussion: How to allocate the additional funds. Gary & Jay wanted more in the road budget. Kelly wanted to get new insurance amounts and more input from the absent board members before a final allocation of the additional funds.                 Motion to approve a $101,200.00 budget with a phone vote of board members to determine the final numbers before mailing to all property owners.

                                               M –Kelly     S – Jay      V- Unanimous

   8.   Annual Dues Mailing:  Kelly thanked Lydia for typing the documents. Several items were modified. The dues notice that goes to delinquent lot owners will contain a past due statement & have special handling. The board members list will remind owners that the board is all volunteer & not paid staff.  Anyone running for office can now submit a 100- word campaign statement along with the request to be placed on the ballot.

                                  Motion to approve content for dues mailing. 

                                           M –Kelly     S – Jay      V- Unanimous

     9.   Road report: Grading & maintenance done on washboard areas, no gravel work until new funds are available. Gary reported that several street signs & posts had been looted. Will have new ones made as the fire safe highlands had their grant money held up that would have paid for new signs. Both snow- plows are ready and waiting for the winter.

  10.    Review Correspondence: 

 a). Insurance renewal for liability and workers comp. Rates have gone up.

 b). Re: Dispute between 1-acre & 10- acre property owner. Dr Faber said his issue with the tree (placed in the road easement by a 10-acre owner to block his lights) is that it will block drainage and cause his house to flood. He passed around photos of the tree & house. He said our C.C.& R’s allows the board to remove the obstruction. Kelly said Dr Faber’s letter was given to the Association’s Attorney and the board would abide by the Attorney opinion only. Discussion by the various members in attendance to try and work out something that would please both the 10-acre owner and the concerns of Dr Faber. Suggestion to move the tree out of the easement into Faber’s yard was rejected. Suggestion to re-align the drainage ditch was made and approved by the board and Dr Faber.

11.   Next mtg. date is January 27, 2004 at 6:30 pm-- Meeting adjourned at 8:13 PM

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