Highland Ranches Property Owners Association
P.O. Box 1039 Virginia City, Nevada 89440
BOARD OF TRUSTEES MEETING MINUTES
May 29, 2001
Please note: approved at June 26, 2001 meeting.
1. Meeting called to order by Lydia Hammack, President at 6:40 PM
Board members present : Lydia Hammack, Gary Brownwell, Lou Tassone, Jim Dakin and Jeff Wilkes
(note: quorum established with Lydia, Gary & Lou to begin meeting with Jim & Jeff joining meeting about 15 minutes later.)
Sign in sheet : Kelly Morris, Bill & Anita Henderson, Iris & Jay Campbell, Andy & Dana Mathiesen and new Association Attorney Mark Gunderson.
2. Review and approve Agenda for May 29, 2001
M -Lou S - Gary V_- Unanimous
3. Property Owner/Homeowner Comment/Members Forum Per NRS 116
This was explained to members present. No Comments.
4. Review and approve Treasurers Report for May 2001
M -Gary S - Lydia V_- Unanimous
Review past due accounts and motion to turn them over to attorney made M- Lou S- Jeff V -Unanimous
Review & approve signing 2001tax form for tax year 2000.
Lou inspected form filled out by Association auditors & a motion was made to have Lydia sign and send in form.
M -Lou S- Jeff V- Unanimous
5. Review & approve Minutes from April 24, 2001 meeting.
Gary noted road repairs that were completed & missing from the minutes.
* Corrections added to record. Panamint & Cartwright culvert installed also. Gravel on Palisade & Rocky Roads. also.
Lydia will make corrections on Website and file copy.
M (as corrected )-Gary S- Jeff V_- Unanimous
6. Road report. Gary gave extensive report as per all calls and actions regarding roads. Copy of report attached as part of the minutes. Noted that cost to do the roads the right way will be approx. $6700. per mile. This includes water and rolling the type 2 base and extra equipment rental and extra crew hires. Gary will give this report at the annual meeting.
All necessary repairs and cleaning of association equipment completed.
Page 1.
7. Discussion of emergency conditions on parts of Cartwright Road.
Report given by Lydia about meetings held with the VCHPOA on May 2nd and the Storey County Commissioners.
We were on the County agenda May 15th to address the need & request for help from the County to re-blacktop parts of Cartwright Rd.
We were advised, after much discussion, that the County can give us services but no money for this 2 mile stretch of private road between the areas of County roads. Copies of the County budget showed only $15,000 allocated each year to our area and that the money is from the State fair share program to the county for roads & not from County property taxes.
We were told to set up a meeting with the County road department & our County commissioner Chuck Haynes as well as representatives from the 1’s & 10’s to work out details for some help with this important access road. Attempts were made to set up this meeting , no date set at this time.
The funds to repair the road now are at approx. $10,000. from the 10’s and $20,000. from the 1’s. We did agree to a 60/40 split with the 1’s on the needed repairs and only have $10,000 available from the reserve fund. Attorney Mark Gunderson agreed that if the repairs would prevent further damage to the road that the expense was justified and we would also have to do a reserve study to determine if our remaining reserve funds are adequate per NRS 116.
Motion to set aside the $10,000 for the repairs and start looking into the reserve study was made.
M- Gary S- Lou V- Unanimous
8. Status Report on Mailbox buildings. Not ready yet to install boxes.
Premature installation of boxes was stopped and Lydia to contact Supervisor of the Steamboat PO when approvals are in.
Trim needed & some additional fill & approval for C of O from bldg. dept..
No final cost figures yet.9. Architectural review of submitted plans/variance letters.
Sunroom approval from Lot # 340 Cartwright Rd -Henderson’s said approval was given at the March 2000 meeting -however cannot find letter. Building department advised Lydia that a verbal approval would be OK & she will call the next morning with the go ahead. Apology was given to the homeowner for making him wait an extra day so the Committee could check on the prior approval. / Workshop plans for Lot # 421 Overland Rd.- Mathiesen submitted plans that needed color choices added so went home & brought back pictures of the existing home to show the Committee. Plans approved.
Page 2.
10. Discussion/Action : revise Architectural Guidelines.
Jeff gave the board the final copies including the attachments . Jim gave his OK on the selected colors. Lydia recommended some minor changes and motion to approve and sign the corrected Guidelines was made.
M -Jim S - Jeff V_- Unanimous
Copies will be available at the annual meeting and we were advised by Attorney Gunderson that they need to be mailed to all property owners .
Jeff will have the corrected copy available for signatures at the annual mtg.
11. Review Correspondence : Review letter of resignation from Attorney Mike Cirac and approve hiring new law firm of Mark Gunderson, LTD.
He has extensive knowledge of NRS 116 issues and will be able to represent us in any way needed. His firm may also allow some cost savings on certain legal work as they have a larger staff than Cirac.
M- Lou S- Gary V- Unanimous
It was noted that the firm was hired between meetings & this approval is a formality. All board members were contacted by phone by Lydia & several law firms were interviewed & reports made to all board members who returned the calls. Approval to hire Gunderson was done by phone vote with a quorum of the board approving as we needed to get moving on the delinquent accounts. Cirac agreed to finish several open accounts and will help make a smooth transition.
Letter about CC & R’s violations were approved regarding conditions on Lot # 445. A written complaint signed by several property owners was received by the board including photos.
Copies saved for files. Any responses will be discussed at next meeting.
12. Discussion of annual property owners meeting on June 9th & elections.
Attorney Gunderson advised the board to appoint an independent committee to open and count the ballots at the meeting and report to the board during the meeting.
Motion to appoint Angie Morran, Darlene Darling & Sherri O’Mahony. Lydia to contact committee to advise them of their duties.
All agreed to approve coffee set-up for meeting. Approx. cost is $125. & will include extras & the Delta meeting room for free.
M -Jeff S - Jim V_- Unanimous
13. Set next meeting date. June 26, 2001 at 6:30 PM
Meeting adjourned at 8:40 PM
Page 3.