Highland Ranches Property Owners Association
P.O. Box 1039 Virginia City, Nevada 89440
BOARD OF TRUSTEES MEETING MINUTES
June 26, 2001
Please note: approved at July 31, 2001 meeting.
1. Meeting called to order by Lydia Hammack, President at 6:40 PM.
Board members present : Lydia Hammack, Gary Brownwell, Lou Tassone, &
Jeff Wilkes. Board members present who were elected at annual meeting: Kelly Morris & Kay Dean
Sign in sheet : Karen Dieroif, Ed Diederich, Ernie & Betty Middleton.
2. Review and Approve Agenda for June 26, 2001:
M -Jeff S - Gary V_- Unanimous
3. Property Owner/Homeowner Comment/Members Forum Per NRS 116 :
This was explained to members present.
Ed Diederich gave info. for work on radios and presented a bill for sign posts.$8.00. No other comments.
4. Review & Approve Minutes from : May 29, 2001 meeting
M- Lou S- Jeff V -Unanimous
Review & Approve Minutes from: June 9, 2001 annual meeting.
M- Lou S- Gary V- Unanimous
5. Install New Board Members Voted into Office at Annual Meeting :
M- Gary S- Lou V- Unanimous
Nominations for Officers for the Next Year :
Gary Brownwell for Vice President & Volunteer Road Manager
M -Lydia S- Kay V -Unanimous
Lydia Hammack for President
M- Kelly S- Lou V- Unanimous
Lou Tassone for Secretary /Treasurer
M -Lydia S- Kelly V -Unanimous
Kelly Morris & Kay Dean for Architectural Committee Advisors
M -Lydia S- Gary V -Unanimous
It was decided that Kelly will keep the file of approved plans.
6. Review and Approve Treasurers Report for June 2001:
Lydia recommended that the Reserve Fund CD’s amounts be added at the bottom on the monthly statements. The amount is around $30,000.
M -Kelly S - Kay V_- Unanimous
Approve hiring for Reserve Fund Study -Tabled to next Meeting.
Review Status under NRS 116 : The bill that would have allowed an exemption did not make it through this session. No changes this legislative session.
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# 6 Continued
Clarify $100 Transfer fee: The fee is so the HRPOA is notified of a lot transfer to a new owner. Motion that fee does not apply when a lien we placed forces a sale, only for the normal sale & transfer of a lot.
M -Lydia S- Kelly V -Unanimous
7. Status report of mailbox enclosures: No final accounting yet.
Lydia read letter to Steamboat Post Office explaining the buildings had their C of O & the letter carrier had the OK to say how the boxes would be placed. The letter will be faxed tomorrow, along with a copy if the C of O so the rest of the boxes could be moved & no more mix-up’s of when & who would give the OK. Motion to have a final accounting done by our bookkeeper.
M -Lou S- Gary V -Unanimous
8. Road report: Gary will notify property owner Wilson on Rocky Road to stop running the Cat up & down roads, this equipment must be on trailers.
Roads being done on a case by case basis, mostly grading.
Gary will ask George to turn in his hours the last Friday of each month.
Discussion of funds available for 2 or 3 more miles of gravel needed for high traffic areas & a few long runs of gravel to roads where people are building. Culvert problem on Cartwright & Stovepipe, the Morran’s would agree to a ditch on their side of the road to force runoff to drain to Lousetown without crossing Cartwright. Gary to check with Pete before starting any work.
Approved up to 3 miles of road work before winter -approx. $20,000.
M -Lydia S- Kelly V -Unanimous
9. Architectural review of submitted plans: Lot # 384 Karen Dieroif - new plans will be given to Kelly next week for review, paid another $100. plan fee.
Lot # 494 Middleton - plans, paid $100. fee. Needed 3 plot plans & questions answered. Plans returned, will get them to Kelly & approved before next mtg.
Approve sending new signed Guidelines to all lot owners & Title CO’s.
M -Kelly S- Lydia V -Unanimous
10. Discussion of Suggestions from annual mtg.:
Will send proxies for annual mtg. out with dues notice in December.
M - Lou S- Kelly V -Unanimous
Approved & signed all thank you letters for speakers at annual mtg.
11. Reviewed letters to property owners in violation of C.C. & R.’s.
No other correspondence that wasn’t addresses earlier in meeting.
12. Next mtg. set for July 31, 2001- Mtg. adjourned at 9:05 PM
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