Highland Ranches Property Owners Association
P.O. Box 1039 Virginia City, Nevada 89440
BOARD OF TRUSTEES MEETING MINUTES
July 31, 2001
Please note: approved at September 25, 2001 meeting.
1. Meeting called to order by Lydia Hammack, President at 6:35 PM.
Board members present : Lydia Hammack, Gary Brownwell, Kelly Morris & Kay Dean. Lou Tassone was absent, had to work late.
Sign in sheet: guests to speak during meeting ; Patty Postin, Kathy Esau, Aglee DelCarlo , Tom Peavers, Connie Creech & Ed Diederich.
2. Review and Approve Agenda for July 31, 2001:
Moved to change order of items. #5 before #4.
M -Kelly S - Kay V_- Unanimous
3. Property Owner/Homeowner Comment/Members Forum Per NRS 116 :
No comments.
4. Park : Patty Poston ( 1’s ) & Kathy Esau ( 10’s ) gave a detailed report about
the Highlands park, including a plot plan & detailed work schedule. Per Richard Bacus (County pubic works)-$37,000 to $39,000 is in the park fund now & the money stays until it is used or 75 % build-out. Also the fees continue to grow at $250.00 per new house & that equals around $3000 per year more. Lydia suggested that the 40’s be included also. Patty to check that out. Maintenance of finished park areas is the Counties responsibilities. Per the County -need to get bids for all sub-contractors work. A well may be partially funded by Fire-Safe Highlands- Marlene working on it.Ed D. suggested that water tanks that Dean Haymore had be used for public restroom’s.
Ed also reminded us that several years ago, the County allowed the Mark Twain area to spend more than was in the fund for their park to be finished. The park committee will check this out as well. The ? of who pays for trash pick-up was raised & Ed told us County contracted that through Reno Disposal. The park committee was told that we agree with the plans but that when any money needs to be spent that we need to approve that as well.5. Horses : Trail Ride 9/15/01.
Connie Creech & Aglee DelCarlo presented the maps & details about the 100 mile ride that has been coming into & through the Highlands for over 30 years.
The board agreed that being advised about the details & giving them permission to use the roads only, would be OK, with the condition that the Nevada Trail Riders added the HRPOA to their insurance policy as additionally insured.M -Kelly S - Gary ( Lou voted yes by proxy thru Lydia ) V_- Unanimous
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6. Architectural review of submitted plans: Property owner at corner of Cartwright & Bullfrog called Lydia , wanted to get information on how to submit new plans before this meeting. He did not show & no other plans submitted.
Kelly gave report on plans approved between meeting , see attached.
Lydia to write the "nice" letter to Hendersons re: their light on all night.
7. Review & Approve Minutes from : May 29, 2001 meeting
M- Gary S- Kay V -Unanimous
8. Review and Approve Treasurers Report for June 2001:
Lydia recommended that the Reserve Fund CD’s amounts be added at the bottom on the monthly statements. The amount is around $30,000.
M -Kelly S - Kay V_- Unanimous
9. Final report of mailbox enclosures costs: $12513.21.
The VCHPOA paid $4000 with a balance owing of $3507.93.
Bill has been given to the 1’s. See attached.
10. Road report: Gary gave road report, see attached.
Roads being done on a case by case basis, mostly grading. Still waiting on doing the approved 3 miles of road work before winter -approx. $20,000.
11. Discussion/Action- Cartwright Road Paving. The 1’s approved $30,000.
We need to pay 40 % as agreed on at a previous mtg. & the $10, 000 we approved isn’t 40 %. $16,000 is 40 % of $40,000 the County was told the 2 Associations could pay for paving.Motion to increase our $ share to equal 40 % or $16, 000.
M - Kay S- Gary V -Unanimous ( Kelly Abstained )
12. Reserve Fund Study. Continued to August Mtg.
Lydia needs more inf. before we decide who to hire.
13. Reviewed Correspondence that wasn’t addressed in meeting.
14. Review Delinquent lot dues. All left the meeting except board members.
Kelly moved to send a certified letter to all property owners who haven’t responded to the first Attorney letter Re: late dues & fees. The payment schedule worked out this year is a one time only offer as well.M - Kelly S- Gary V -Unanimous
15. Next mtg. set for July 31, 2001- Mtg. adjourned at 8:40 PM
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